rules of hosting a successful virtual event

rules of hosting a successful virtual event

we are embracing virtual events and expect them to stay around for some time! hosting a successful virtual event is not as easy as just setting up a camera and pressing record, you need to host an event that is engaging for your audience. we have put together a few rules you should follow:

make your events/webinars engaging

there is plenty of great software’s out there that you can use to host your event. make sure you go for one that allows you to really get the most out of your audience. you want a system that’s going to allow your audience to ask questions, answer polls and chat to other guests.

create a realistic timeline

it’s easy with virtual events to pack a lot of sessions in over a short period of time. it’s important not to forget that your guests will need breaks. make sure you give significant times for a self-catered break, bathroom breaks. breaks also allow guests to make those all-important business calls and answer any urgent emails, this will stop them doing this during your session.

don’t be late

try not to allow sessions to overrun, especially if you are hosting multiple breakout sessions across the day. this can have an impact on guests joining other sessions on time and with it being virtual it is harder to delay sessions!

get your audience to participate

another great way to keep your audience engaged is to get them to participate. get the audience to ask questions or answer polls. break the audience up into discussion groups and offer 1-1 chats.

record your event

record your event and all the sessions involved. this can then be sent to delegates afterwards to re-watch and is also a useful tool for you.

organising a virtual event can be challenging, that’s why we are here, we can provide you with the right option for you. if you want to find out more about how we do this, contact a member of our events team who will be more than happy to help.