4 safety steps you need to take to prevent the spread of covid-19 in events

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4 safety steps you need to take to prevent the spread of covid-19 in events

The COVID-19 pandemic has taken the entire world by a raging storm. It has confined people to their homes, with social gatherings becoming almost non-existent. However, now we’re slowly transitioning into the new normal. Businesses are opening up and people have started going out again. But we’re still quite far from the normal that we once knew.

So, how do we navigate life events during these uncertain times? If you need to organise an event soon, you’re probably brainstorming ideas on how to make the event safe? Fortunately, you’ve come to the right place. Our experienced conference organisers at Seven Events, a creative event agency in London, share 4 safety steps you need to take to prevent the spread of COVID-19 in events. Check them out below:

1. Choose the right venue for your event

The first course of action for conference organisers in London needs to be the choice of a suitable venue. The ideal option is an outdoor venue. Take your event to a park or an outdoor roof venue. According to recent studies, the chances of coronavirus in an outdoor space are much lower than in an indoor space.

If an outdoor venue isn’t feasible, then you need to take extra measures to make the indoors safe. Make sure there is a satisfactory ventilation system in place. Auto-opening doors and opened windows would also help reduce risk.

2. Make the adoption of safety guidelines mandatory for the event

You must send out health safety guidelines by HSE to all the attendees of the event before the event date. You can also take the following measures:

  • Make the use of face masks mandatory
  • Check temperatures of the attendees at the entrance
  • Open multiple entries and exit points
  • Enforce social distancing rules
  • Install touch-free hand sanitising stations across the venue
  • Stream your event online, so people who are sick can participate
3. Facilitate social distancing measures

You need to ensure that the seating arrangement is made in a way that it allows for at least a 2m distance between attendees. However, people from the same household can be allowed to sit close.

You can designate seats by names to avoid confusion.

If it’s a park gathering, you can ask the attendees to bring their own mats to sit on.

4. Provide hand sanitisers and masks

As an emergency measure, you should keep extra unused masks at the entrance. Install hand sanitisers at entry and exit points.

Additionally, make hand sanitisers available at the end of each row of seats in an indoor setting.


The coronavirus is far from gone. Plus, the possibility of a widely available vaccine doesn’t seem conceivable in the near future. Therefore, it’s crucial to take all the preventive and safety measures advised by the government and healthcare professionals. That is the only way to ensure safety at events.

Contact our creative agency in London to help you organise safe events.