04 Feb Seven key points that Fyre Festival has highlighted
Getting the perfect location is important. Planning a festival or an event in our case… depends on several factors, but the location is the one that is the key to success. When organizing an event, you are confronted by many decisions. Choosing a venue is the one decision that will have the largest impact on your event. The date of the event, catering options, Wi-Fi quality, accessibility, branding, AV and production options … all are partly affected by which venue you select.
Supplier relationship is essential. The answer is simple – having strong event supplier relationships cannot just save your client money, but it can bring new ideas and best-practices into the event, reduce risks and even help build the event brand.
Manage your event close but your budgets closer. In the event industry, the task of budgeting is perhaps the most important feature in ensuring the success of the event. Without it, there is no way to manage all the expenses and avoid the hidden costs which invariably creep in. Allocating healthy funds for each aspect of the event will ensure that the client’s expectations are met and the events team can deliver the best possible outcome.
Keep your guest communications factual. Once an event is scheduled—and the dates and times are set in stone—you must deliver. This is precisely why you have to communicate effectively with every guest in the event planning process. Building an event communication plan allows everyone to have clear expectations of their tasks. Without effective communication management, your event could fall apart at the seams.
Have contingency plans prepared. Contingency planning is essential for every event. Even the best made plans are unlikely to ensure that nothing goes wrong. When a major problem does occur event organisers are expected to be able to react quickly and appropriately. This ability to react stems from anticipating emergencies, accidents and foreseeing problems, formulating plans and training staff in what must be done.
Keep to deadlines. The reason that it is so important to meet deadlines is so that the client receives the highest quality standard. Meeting deadlines also avoids any unnecessary delays and keeps the team and project on track.
Don’t lie. Be honest. There is nothing worse than a supplier promising a product, service or price, only to have them under deliver. Reputations and relationships can be damaged and it can be hard to trust again. Treating employees, delegates, partners, investors and customers in the ways that they would like to be treated creates an environment of trust and support.