14 Jan The value of a site visit
Site visits tend to always be arranged prior to booking an event. We like to try and do a back-to-back tour around the chosen city with the client if there are multiple venues we are discussing. This is so we can get them all ticked off together, whilst everything is fresh in ours and the client’s minds.
A site visit is essentially a tour of the space or spaces we are looking at for a particular event or conference. They are a fantastic way for an event manager and the client to get together and see the space they are working with. This helps determine a whole range of different things, such as the style of the venue, how we can play on and add to this and fundamentally create a phenomenal experience for guests.
All aspects such as furniture, colour schemes, lighting, textures and décor are considered and noted so we can do our best to work with the space and play on these areas. From a logistical point of view, we need to know and consider all aspects of what the venue provides. Things such as power supplies, parking, storage spaces, kitchen facilities and access times are usually discussed more in-depth on a site visit.
Pictures are great but it is sometimes quite difficult to get a feel for a space just by looking online. This is why site visits are really essential, as they give us a feel for the space and allow us to create the event in our minds before we begin to execute it. We always come extra prepared with relevant questions and areas we want to look at, for each space!